Online scheduling software & calendar management

Self-service scheduling for you and your clients.
Save time on coordination and increase client satisfaction.

Schedule online – anytime, anywhere

Easily get booked from anywhere! Let clients schedule appointments directly from your website or add a scheduling link to your email, Google My Business listing and more.

The best experience for your clients

With online scheduling, Your clients don’t have to pick up the phone! Let clients schedule online services and conduct video calls via Zoom.

No website? No problem

Don’t have a website? No sweat! Let clients schedule appointments directly from your Facebook, your vcita landing page or your clients’ service portal.

Solo? Team? vcita fits all

Whether you’re a one-person show or manage a team of employees, we’ve got you covered! Easily view your employees’ calendar and assign staff to services and appointments.

No coding needed

Integrating vcita’s scheduling software with your online assets is super easy and requires no technical knowledge or coding. Plus, it literally takes 5 minutes to set up!

Save the back-and-forth

Let your calendar work for you! Automatically confirm client scheduling requests based on your availability to save time on back & forth coordination.

See what users say about our online scheduler

Rated 4.7/5 on Google My Business (428 votes)

Sales & marketing

“Before it took 3 days to schedule an appointment with a client. Now it takes 30 seconds.”

Brandon Klayman

Marketing & sales expert

Entertainment & arts

“I was able to triple my income because I had given clients the ability to book their own appointments”

Patrick Osei

Recording studio owner

Beauty & fashion

“The online scheduling ability enables me to have a life as an entrepreneur and have a good flow to my day.”

Janay Mallela

Wedding gown designer

Get stuff done with a powerful business calendar

vcita’s business calendar lets you schedule appointments and reschedule anytime, set buffer time for rest and relaxation between meetings and customize your service list. The best part? You can do it all from one, friendly software.

Sync your existing calendar
with your work calendar.

Include the location, duration & pricing for each service you offer.

Create any type of one-time
or recurring event.

Online scheduler: just show up. We’ll take care of the rest.

Our online scheduler will allow your clients to self-schedule or cancel appointments and services or register to events at their own convenience – anytime, anywhere and on any device.

  • Let clients schedule, reschedule or cancel appointments from your website, social media or a personalized client interface.

  • Provide a branded client portal, encouraging new clients to engage with your business, view upcoming appointments, exchange documents and pay for services.

  • Add your brand colors and logo to your online scheduler, website widget and vcita landing page.

How does it work?

Our online scheduling software works for everyone – whether you have a website, a Facebook business page or no online presence at all.

Facebook page

Add a Call-to-Action button to your business page, enabling prospects and clients to schedule, book, or take other actions directly from Facebook.

Website widget

Add our online scheduling widget to your website directly from your vcita dashboard. Allow clients to complete their scheduling process without leaving your website.

vcita landing page

Let clients book appointments, view upcoming appointments, pay for services, send messages and share files via your own vcita landing page.

From a small meetup to a big conference

With vcita, you can schedule any type of one-time or recurring event.
Easily customize your online event registration form and confirmation email according to your business needs. You will be able to schedule public or invitation-only events, set a class schedule for your clients to choose from, request payments upfront and send updates to all registered attendees.

No shows? No way!

Set up vcita to send clients automated appointment reminders via email or SMS.

Always one step ahead

boost repeat business by sending clients post-meeting follow-ups

Real-time mobile notifications

Receive notifications every time clients request a meeting and respond on-the-go.

Online scheduler and more

Need more tools to manage your business? Integrate scheduling with other vcita features:

Handle your billing & invoicing like a pro and accept payments online.

Empower clients to self-serve online 24/7 through a personal client portal.

Stay organized and keep your clients close, building long-lasting customer relationships.

Monetize your traffic with a friendly lead-generating website widget.

Generate more business with email campaigns & SMS marketing.

Make the new normal work with our online scheduling tools

Everything you need to continue serving your clients and keep your business afloat during the Covid-19 era:

Integrate vcita with Zoom

You can now move your services online and schedule one-on-one or group appointments via Zoom.

Read more

Charge clients upfront

Get paid faster by asking clients to pay for services upfront. It literally takes 5 minutes to set up!

Read More

Get discovered with Reserve with Google

You can now integrate your vcita account with Reserve with Google – a new service that lets Google users discover your business via Google search, Google maps, or the Reserve with Google website.

Read More

Change your booking & cancellation policies

Let clients reschedule appointments during challenging times, define how close to an appointment or an event clients can cancel and easily change your booking policy text.

Read More

  • How much does vcita scheduling software cost?

    vcita offers a 14-day free trial, during which you can try out our scheduling software, including online payments, client management, email campaigns and more. After the trial period, you can choose between several plans, ranging in price from $12 to $239 per month.

  • Why is online appointment scheduling important for my business?

    If you’re like most business owners, you’ve experienced plenty of days when you come into the office early ready for a productive day. Yet, somehow at the end of the day, you find that you have gotten very little accomplished. Even with the best of intentions, your day is derailed by a variety of issues: unexpected emergencies, sick employees and last-minute meetings. While you can’t do anything about these unforeseen circumstances, you can take control of your schedule and manage it more efficiently and effectively. Getting started with an online scheduling solution is the first step to being more prepared. Here are a few benefits of online scheduling:

    – Online scheduling enables you to customize your calendar, leading to more efficient time management. You can easily Select your availability for appointments & set buffer time in between for preparations & relaxation.
    – An online calendar can integrate with your CRM and give you an even clearer picture of how much time you spend with each client. If you bill for meetings, this will also help you track those hours without much effort.
    – With online scheduling, you can automate tasks. For example, by setting up automated meeting reminders, you can cut down on no-shows. You can also send clients automated follow-up emails.

  • Can vcita sync with my existing calendar?

    Yes. vcita syncs with any calendar that can publish in ICS file format: Outlook, iCloud, Google, Yahoo and more.

  • Which operating systems support vcita?

    All operating systems support vcita (iOS, Windows, OS, etc). vcita is a cloud-based business management solution, meaning you can easily access your vcita dashboard via the internet, regardless of your operating system or device (iPhone, Android, Mac, PC).

  • Can I use vcita for employee scheduling?

    The vcita scheduling and calendar features help you easily manage all your employees’ activities, appointments and correspondence right from your very own Admin dashboard. It allows you to see your staff member’s complete schedule and enables you to book new appointments on their behalf.

    Your scheduling page is easily customizable. You can allocate a specific tab or service to each separate member of staff based on their preferences, expertize or availability. Customize each employee’s tab with relevant personal details, their contact information, the services they offer and their availability. You can also set the SMS reminder to be sent directly to the specific member of staff.

Give your small business that big business vibe.

Let clients self-schedule, starting today.

No credit card required